Chapter 1 General Provisions
Article 1
The name of this Academic Society is International Academy of CIO (KOKUSAI CIO GAKKAI, in Romanized Japanese). Hereinafter it will be called “the Academy”
Article 2
The Secretariat shall be appointed by the Board of Directors.
Chapter 2 Purpose and Scope
Article 3
The purpose of the Academy is to study various issues in the field of CIO, pursuing the universality of knowledge to contribute to the advance of applied theory in this field, designing suitable policies based on social phenomenon; conducting researches related to CIO.
Article 4
In order to achieve the purpose described in Article 3, the Academy shall:
(1) Conduct interdisciplinary researches, surveys on the theory of CIO, policies as well as fact-finding for dissemination of knowledge.
(2) Organize workshops, meetings, symposia and international conventions.
(3) Issue publications such as journals and proceedings.
(4) Cooperate with the Federation of International Academy of CIO and regional branches of the Academy.
(5) Liaise and collaborate with domestic or overseas related Academies.
(6) Perform other befitting services to achieve the purpose described in Article 3.
Chapter 3 Membership and Fees Back to Menu
Article 5
(1) Prerequisites to become a member of the Academy are: a recommendation by at least one Academy member; submission of the prescribed application to the Chairman of IAC and the consent of the Board of Directors.
(2) A person joining the Academy shall demonstrate in principle, to have at least one of competences stipulated in Article 6.
(3) A person joining the Academy shall pay the membership fee stipulated in Article 7.
Article 6
The following are the Competences expected from members of the Academy:
(1) Specialization and studies in the topics of CIO or related issues.
(2) Working experience in the field of CIO or related issues.
(3) A person without the background mentioned above, yet interested in become a member of the Academy, may need the recommendation of at least 1 Academy member. The Academy widely encourages young researchers to become members.
Article 7
1. After the approval of the Board of Directors, Individual Members, Student Members or Corporate Members shall pay the following membership fee. Only Individual Members are eligible for participating in the Board Member’s election.
(1) An Individual Member shall be engaged or interested in the aimed research fields, and have working experience. The annual membership fee is 8,000 yen. Individual Members shall get circulating journals published by the Academy.
(2) A Student Member shall be a graduate student interested in the Academy aimed research fields. The annual membership fee is 4,000 yen. Student Members shall get circulating journals published by the Academy.
(3) A Corporate Member shall be a corporation, an association or an organization that consents to the Academy aimed research fields, paying the prescribed corporate fee to support the accomplishment of the Academy’s objectives. The annual corporate fee is 50,000 yen at minimum. Corporate Members shall get circulating journals published by the Academy. Any person that belongs to an organization considered as a Corporate Member shall have the right to attend to workshops, meetings or symposiums held by the Academy.
2. The membership year commences on January 1st and expires on December 31st of each year. The full payment of the annual membership fees for the forth coming year must be done by December 31st of the finishing year.
3. If a member has not paid the membership fee for more than 1 year, circulation of journals for that member shall be suspended.
4. Members shall be informed of the payment of annual renewal fees regularly once a year.
Article 8
Membership fees already paid shall not be refundable for any reason.
Article 9
A member shall forfeit membership in the following cases:
(1) Withdrawal.
(2) Decease, the declaration on a member’s disappearance, or dissolution, in the case of Corporate Members.
(3) Removal from the official roll of members.
Article 10
A member who intends to withdraw from the Academy shall submit a notice of withdrawal and gain approval, according to the stated procedure for that case.
Article 11
If the behavior of a member is considered to be one of the following cases, the President shall remove that member from the official roll of members, upon the resolution of the Board of Directors.
(1) Recognition of staining the Academy’s honor.
(2) Violation of the purpose of the Academy.
(3) Violation of member’s obligations.
(4) Failure to pay the membership fee for more than a year.
Chapter 4 Executives and Staff Back to Menu
Article 12
Executives shall be placed at the Academy as follows:
(1) 25 to 30 Directors (includes one President and a certain number of Vice-Presidents and Permanent Directors)
(2) 2 Auditors
Article 13
1. Directors shall be elected following the special stated provisions for their election.
2. Directors shall organize the Board of Directors, decide and implement matters provided in the Articles as well as matters beyond the subject on the agenda of general meetings. Duties of the Directors are described below; additional duties shall be stated by the President. Directors shall strive to accomplish the purposes of the Academy activation of relevant ground and social contribution activities.
Directors shall also consult with or report to general meetings.
(1) General Affairs: in charge of general meetings, the board of directors, revision or modification of the Statute and general rules, enrollment and withdrawal of members, election of executives, official roll of members or others.
(2) Financial Affairs: in charge of the preparation of the budget and settlement of accounts, care of books and accounts, or others related to accounts.
(3) Project Planning: in charge of organizing annual conferences, symposiums or seminars, analyzing the need of making changes in the institutional design or others.
(4) International Affairs: in charge of international exchanges, cooperation with the Federation of IAC or others related to worldwide affairs.
(5) Research and Education: in charge of workshops, funded researches, interchange and promotion of education or others related to research and education.
(6) Journals and periodicals: in charge of planning, compilation and publication of periodicals and journals.
3. If a vacancy or unavoidable replacement occurs in the executive post, the successor shall serve out his or her predecessor’s term.
Article 14
1. The President shall be responsible for the superintendence of the Academy and will represent the Academy.
2. The President shall be elected from among the directors of the Board of the Academy.
3. The term of office of the President shall be 2 years and he or she may not remain over 3 terms in principal.
4. The President shall preside over the Board of Directors.
Article 15
1. Several positions for Vice-President shall be designated by the President in the Board of Directors.
2. The Vice-president shall support the President and act for him or her, in the order in which they are called if the President is forced by circumstances not to carry out his or her duty.
3. The term of office of the Vice-Presidents shall be two years and they may not remain over three terms in principal.
Article 16
1. Several positions for Permanent Director shall be designated by the President in the Board of Directors.
2. The term of office of the Permanent Directors shall be two years and they may not remain over three terms in principal.
Article 17
1. Two Auditors shall be placed at the Academy. Auditors shall be elected by the Academy members following the provisions stated for that case.
2. Auditors shall inspect the property management of the Academy as well as the status of execution of duties by Directors and give apt indications.
3. The term of office of the Auditors shall be two years and they may not remain over three terms in principal
4. Auditors shall give their opinions or points of view, if required by the Board of Directors.
Article 18
1. The Board of Directors shall be composed of Directors and Auditors.
2. The Board of Directors shall frame plans on the Academy’s projects and administration to bring up at General Meetings or to report to the Meetings.
3. A Board of Directors meeting shall be held once every year in principal. However, when there is significant need of deliberations, the President shall call an extraordinary Board of Directors meeting.
4. Board of Directors meetings shall be formed when a majority of current Board Members (including any Member who has indicated self intention of entrustment on a prior written notice) attend.
5. Decisions of the Board of Directors shall be made by the majority of the attending Members. However, in case of a tie, the President has the right to decide.
6. Particulars necessary for execution of the Academy’s affairs shall be provided by the Board of Directors.
Article 19
Several secretaries who are responsible for the Board of Directors’ affairs shall be placed. Certain Academy Members shall be commissioned as secretary by the President.
Article 20
The secretariat staff shall be placed for clerical work of the Academy. The staff shall be paid and the President has the right to appoint and dismiss the staff.
Chapter 5 General Meetings Back to Menu
Article 21
1. An ordinary general meeting shall be held annually in March. An extraordinary general meeting may be held at anytime the Board of Directors deems necessary.
2. The President shall preside over the ordinary general meeting as chairperson.
3. Matters on business plans, budget, and statement of accounts or any others shall be approved by general meetings. Directors and Auditors shall also submit administration reports for the general meetings.
4. Decisions of the general meeting shall be made by a majority of the attending Members. In case of a tie, the chairperson has the right to decide.
Article 22
The Articles shall not be altered without an affirmative vote of more than two thirds of members of the general meeting along with approval of the Board of Directors. However, in case that swift alternation of the Articles is required because of changes in the social environment or other reasons, it shall be approved according to the sated procedure for that case.
Chapter 6 Other Provisions Back to Menu
Article 23
Any required committees may be established upon the decision of the Board of Directors to implement a part of the operation of the Academy.
Article 24
Fiscal year of the Academy starts in January and ends in December every year. Any expenses incurred in the administration of the Academy shall be provided by membership fees, corporate fees, grants, endowments or other assets.
Article 25
1. The Academy may present a monetary or material reward or make an honorable recognition of the remarkable accomplishment, invention concerning researches on CIO, establishment of business models and any others, from its members.
2. The Academy may reward the especially significant services from its members with a monetary or material reward, or a testimonial.
3. The Academy may give a testimonial or reward in honor of journal contributors, authors of issued books, speakers of lectures or others.
Article 26
The Academy shall keep working to introduce CIO and to set up certified CIO official standards.
Article 27
The headquarters of the Academy shall keep records of its members adequately protected and may not lend out the official roll of members in principal for privacy protection.
Article 28
The Statute has been enforced since January 16, 2006.
Chapter 7 Supplementary rules Back to Menu
The following are exceptions to the Academy Statute, as it is starting its activities:
1. Notwithstanding the foregoing provision in Article 7, the initial members shall be listed in the official roll of members distributed beforehand.
2. Notwithstanding the foregoing provision in Article 13 and 17, the initial Executives shall be the Co-founders as Director or Auditor, appointed at the Inauguration of the Academy held on January 19, 2006. The Directors and Auditors shall be elected by the Academy Members for the following term of office.
3. The initial Secretariat shall be placed at Waseda University, 1-3-10 Nishiwaseda, Shinjuku-ku, and Tokyo.